FAR OUT FOUNDATION × AIR NEW ZEALAND DREAM SEATS — TERMS AND CONDITIONS

By submitting an application for a Far Out Dream Seat, you confirm that you have read, understood and agree to be bound by both these Far Out Dream Seats Terms and Conditions and Air New Zealand’s applicable Dream Seats Terms and Conditions.

These terms should be read together with Air New Zealand’s Dream Seats Terms and Conditions.

These Far Out Terms and Conditions govern the application and selection process, the Dream Seat award and participation in the 2027 Far Out Road Trip. Air New Zealand’s applicable Dream Seats Terms and Conditions govern the Air New Zealand benefits provided as part of the award, including any Air New Zealand travel benefits. Applicants are responsible for reading and complying with both sets of terms.

1. About the Dream Seats

1.1. The Far Out Foundation, a registered charitable trust (the “Foundation”), in partnership with Air New Zealand Limited (“Air New Zealand”) and the Air New Zealand Dream Seats programme, is offering four (4) Dream Seats to attend the 2027 Far Out Road Trip, taking place from 21–28 February 2027.

1.2. The Far Out Road Trip is a curated programme connecting New Zealand’s technology and innovation founders with investors, global talent, experienced technology leaders and the wider innovation ecosystem.

1.3. The Dream Seats are intended to provide selected recipients with an opportunity to participate in the Far Out Road Trip, build meaningful connections, engage with the programme and contribute to New Zealand’s innovation ecosystem.

1.4. Dream Seats are awarded by the Foundation in partnership with Air New Zealand. Applications will be assessed by a selection panel appointed by the Foundation and Air New Zealand.

1.5. A Dream Seat provides an opportunity to participate in the Far Out Road Trip on the terms specified in the recipient’s written award confirmation. It is not a cash prize.

1.6. These Terms and Conditions apply in addition to any reasonable event participation requirements, safety instructions, travel conditions, consent forms or other requirements communicated to a successful recipient.

1.7. A Dream Seat is personal to the selected recipient, is not redeemable for cash and is not transferable, except where an alternative arrangement is expressly approved in writing by the Foundation and, where applicable, Air New Zealand.

2. Eligibility

2.1. Applications are open to New Zealand residents aged 18 years or older at the time of application.

2.2. Applicants must provide accurate, complete and current information and satisfy any reasonable eligibility and verification requirements communicated by the Foundation.

2.3. The Foundation may request evidence of identity, age, New Zealand residency, professional background, relevant experience or other information reasonably required to assess an application or administer a Dream Seat.

2.4. The Foundation may request supporting information, documentation or references at any stage of the application or selection process where reasonably necessary and proportionate to assessing eligibility, verifying application information or evaluating an applicant’s suitability. Applicants must provide reasonably requested information within the specified timeframe. Failure to do so may result in the application not being considered further.

2.5. Employees, contractors, judges, agents or other persons directly involved in administering or judging the Dream Seats may be excluded where their involvement creates an actual or perceived conflict of interest.

2.6. The Foundation may exclude an applicant who is ineligible, provides materially false or misleading information, submits an application on another person’s behalf without authority, or otherwise fails to comply with these Terms and Conditions.

2.7. Applicants must not submit content or information that infringes another person’s rights, breaches confidentiality obligations or is otherwise unlawful.

2.8. The Foundation may verify an applicant’s eligibility and application details before making an award or at any time before or during the Far Out Road Trip where reasonably necessary.

3. Application period and process

3.1. Applications will be assessed on a rolling basis until all four Dream Seats have been filled. The selection process is expected to conclude in mid-January 2027.

3.2. Applications must be submitted through the official Dream Seat application page:

https://farout.nz/dream-seat

3.3. Applicants are responsible for ensuring their applications are complete, accurate and successfully submitted.

3.4. Incomplete applications, applications containing materially false or misleading information, or applications that do not meet the eligibility requirements may be excluded.

3.5. Applicants are encouraged to apply early, as all four Dream Seats may be allocated before the anticipated conclusion of the application period.

3.6. The Foundation reserves the right to close applications once all four Dream Seats have been awarded, extend the application period if places remain available, or amend the application process where reasonably necessary, subject to applicable law.

3.7. The Foundation is not responsible for applications that are lost, delayed, corrupted, incomplete or not successfully received because of technical failures, connectivity issues or circumstances outside its reasonable control.

3.8. Submitting an application does not guarantee selection or participation in the Far Out Road Trip.

4. Selection and judging

4.1. Dream Seat recipients will be selected by a panel appointed by the Foundation and Air New Zealand.

4.2. In assessing applications, the panel may consider any factors it considers relevant to the objectives of the Far Out Road Trip and Dream Seats programme, including:

a. the applicant’s experience, achievements, leadership and potential;

b. the applicant’s contribution or potential contribution to New Zealand’s technology, innovation, investment or business ecosystem;

c. the potential benefit to the applicant and the wider community from participation;

d. the applicant’s alignment with the purpose and objectives of the Far Out Road Trip;

e. the applicant’s capacity to contribute constructively to the programme and its community; and

f. any other factor the panel considers relevant to the allocation of the Dream Seats.

4.3. The panel is not required to apply published weightings to these factors, disclose its deliberations, rank applicants publicly or provide individual feedback or reasons for its decisions.

4.4. Selection decisions are made at the discretion of the selection panel appointed by the Foundation and Air New Zealand and are final, subject to applicable law and any rights that cannot lawfully be excluded.

4.5. The Foundation and Air New Zealand are not obliged to award all four Dream Seats if suitable applicants are not identified.

4.6. Applicants who are not selected will not be entitled to compensation, reimbursement or other benefits in connection with their application, except where required by law.

4.7. The Foundation may retain a reserve list and offer a Dream Seat to another applicant if an award is declined, withdrawn or otherwise becomes available.

5. Notification and acceptance

5.1. Successful applicants will be notified using the contact details supplied in their applications.

5.2. Applicants are responsible for ensuring their contact details remain accurate and for monitoring relevant communications.

5.3. A successful applicant must respond within the acceptance period specified in their award notification and complete any required acceptance documentation.

5.4. If a successful applicant cannot be contacted after reasonable attempts, declines the award, fails to respond within the required period or fails to complete required documentation, the Dream Seat may be forfeited and offered to another applicant.

5.5. The Foundation may require a recipient to confirm in writing their acceptance of the award and any reasonable additional requirements for participation.

6. Dream Seat inclusions and exclusions

6.1. Each Dream Seat provides full or partial participation in the 2027 Far Out Road Trip, as specified in the recipient’s written award confirmation.

6.2. Depending on the award and itinerary, a Dream Seat may include:

a. agreed travel to the programme from an Air New Zealand-serviced domestic airport in New Zealand;

b. participation in the Far Out Road Trip for all or part of the period from 21–28 February 2027;

c. most meals during the recipient’s confirmed participation period; and

d. agreed programme activities, experiences and associated participation opportunities.

6.3. The exact scope, duration and inclusions of each Dream Seat will be confirmed to the recipient in writing. The award confirmation will take precedence over any general description of inclusions on the application page to the extent of any inconsistency. It does not amend these Terms and Conditions or Air New Zealand’s applicable terms unless the relevant parties expressly agree to that amendment in writing, subject to applicable law.

6.4. Unless expressly confirmed in writing as included, recipients are responsible for incidental personal expenses and charges, including:

a. personal spending money, shopping and discretionary purchases;

b. meals, refreshments, snacks, alcoholic beverages and other personal purchases not expressly included in the recipient’s award confirmation;

c. laundry, personal services and other incidental costs;

d. baggage fees or excess baggage charges not expressly included;

e. ground transport or any other travel-related cost not expressly included in the award confirmation;

f. travel to or from the designated departure airport where not expressly included;

h. travel insurance and any additional insurance required by the recipient; and

i. any other cost not expressly included in the written award confirmation.

6.5. Recipients must not assume that accommodation, every meal, every transport leg or every programme activity is included unless confirmed in writing.

6.6. Any flight or travel benefit provided as part of a Dream Seat is subject to the booking arrangements, fare conditions, availability and applicable terms communicated for that benefit. Where Air New Zealand’s Conditions of Carriage apply, those conditions govern the relevant carriage.

6.7. Participation does not guarantee any particular commercial, professional, investment, networking or personal outcome.

7. Attendance and participation requirements

7.1. The Far Out Road Trip is scheduled for 21–28 February 2027.

7.2. A recipient may be offered full or partial participation. The relevant dates, itinerary, travel arrangements and participation requirements will be confirmed in their award confirmation.

7.3. Recipients must attend and participate for the period agreed in their award confirmation and comply with reasonable programme instructions and arrangements.

7.4. Recipients must:

a. provide accurate information reasonably required for travel and event administration;

b. comply with reasonable instructions from the Foundation, event organisers, transport providers, accommodation providers and activity operators;

c. behave respectfully and professionally towards other participants, hosts, partners, staff, suppliers and members of the public;

d. respect the confidentiality of information designated as confidential and comply with any reasonable confidentiality obligations communicated clearly for particular sessions or activities;

e. respect the privacy, safety, dignity and personal boundaries of others;

f. comply with applicable laws and relevant venue, transport, accommodation and activity rules; and

g. avoid conduct that creates an unreasonable risk to themselves or others or materially disrupts the programme.

7.5. Recipients must not represent themselves as authorised spokespeople for the Foundation, Air New Zealand or any partner unless expressly authorised to do so.

7.6. Recipients must not use their Dream Seat or access to the programme to make unauthorised commercial representations, imply endorsements or disclose confidential information obtained through participation.

7.7. Recipients are responsible for their personal belongings and for following reasonable instructions regarding equipment, vehicles, travel, accommodation and programme activities.

7.8. The Foundation may make reasonable adjustments to participation arrangements where necessary for safety, accessibility, logistics or operational reasons, taking account of the nature of the programme and the recipient’s circumstances.

8. Withdrawal, revocation and replacement

8.1. A Dream Seat is conditional upon the recipient continuing to meet the eligibility, acceptance, conduct, safety and participation requirements applicable to the award.

8.2. The Foundation and Air New Zealand reserve the right, acting within their respective authority and subject to applicable law, to withdraw, revoke, suspend or vary a Dream Seat at any time before the 2027 Far Out Road Trip or during the event.

8.3. Grounds for withdrawal, revocation, suspension or variation may include, without limitation:

a. a recipient’s ineligibility or failure to satisfy an applicable condition of the award;

b. materially false, misleading or incomplete information in an application or subsequent communication;

c. a breach of these Terms and Conditions or reasonable programme requirements;

d. serious misconduct, harassment, discrimination, violence, unlawful conduct or behaviour that creates a material safety risk;

e. a recipient’s inability or unwillingness to participate in the agreed programme;

f. a failure to provide required travel, safety, consent or participation information within a reasonable period;

g. a material change to the programme, travel arrangements or circumstances affecting the award; or

h. circumstances that make continued participation unsafe, impracticable or inconsistent with the objectives of the programme.

8.4. Where reasonably practicable, the Foundation will notify the recipient of the relevant concern and provide an opportunity to respond before a decision is made. This does not prevent immediate action where required for safety, legal compliance, operational necessity or the protection of participants or partners.

8.5. If a Dream Seat is withdrawn, revoked or forfeited, the Foundation may offer it to another applicant. A replacement recipient will be subject to the same eligibility and acceptance requirements.

8.6. Where an award is withdrawn or revoked because of a recipient’s breach or conduct, the recipient may be required to cease participation and arrange their own onward travel or other arrangements, where reasonably practicable and safe, and subject to applicable law and any arrangements agreed in writing. The Foundation will take reasonable account of immediate safety and practical circumstances when addressing onward travel.

8.7. Withdrawal or revocation does not automatically entitle a recipient to reimbursement of personal expenses, incidental costs or other expenditure incurred in anticipation of participation, except where reimbursement is required by law or expressly agreed in writing.

8.8. Nothing in this clause excludes any rights or remedies that cannot lawfully be excluded.

9. Travel, health, safety and insurance

9.1. Recipients are responsible for ensuring that they are fit and appropriately prepared to participate in their confirmed itinerary and activities.

9.2. Recipients must provide the Foundation with relevant medical, dietary, accessibility or other information reasonably necessary to plan safe and appropriate participation. Such information will be handled in accordance with the privacy provisions in these Terms and Conditions.

9.3. Recipients are responsible for arranging and maintaining appropriate travel and medical insurance for the period of their participation, including cover for relevant activities and any applicable exclusions. Recipients should check that their insurance covers the activities they intend to undertake and any relevant pre-existing conditions or exclusions. Any insurance arrangements provided by the Foundation will be communicated separately and do not remove the recipient’s responsibility to consider their own insurance needs.

9.4. Recipients must ensure that they hold valid identification and meet any applicable travel, entry, health or other requirements for their confirmed itinerary.

9.5. Where the programme includes driving or other activities subject to specific eligibility or safety requirements, recipients must satisfy those requirements and follow all applicable instructions.

9.6. Recipients must not participate in an activity while impaired by alcohol, drugs, medication or any other condition that creates an unreasonable safety risk.

9.7. The Foundation may refuse or discontinue a recipient’s participation in an activity where it reasonably considers that participation would be unsafe, unlawful or inconsistent with applicable safety requirements.

9.8. Recipients must promptly report accidents, injuries, illness, safety concerns or incidents affecting themselves or others to the appropriate event representative or emergency service.

9.9. Recipients acknowledge that road travel, outdoor activities, transport, accommodation and group events can involve inherent risks. Recipients must exercise reasonable care, follow safety instructions and make informed decisions about their participation.

9.10. Nothing in these Terms and Conditions relieves the Foundation, Air New Zealand or any other relevant party of duties or liabilities that cannot lawfully be excluded or transferred.

10. Changes, interruption and cancellation of the programme

10.1. The Foundation intends to deliver the Far Out Road Trip from 21–28 February 2027 but does not guarantee that every itinerary element, activity, venue, speaker, transport arrangement or experience will occur as originally planned.

10.2. The Foundation may make reasonable changes to the programme, itinerary, venues, timings, activities or participation arrangements where necessary for operational, safety, weather, transport, supplier, availability or other legitimate reasons.

10.3. The Foundation may postpone, suspend, shorten or cancel all or part of the programme where circumstances make this necessary or appropriate, including severe weather, natural disasters, public emergencies, transport disruption, security concerns, supplier failure, legal requirements or other events beyond its reasonable control.

10.4. Where reasonably practicable, recipients will be notified of material changes or cancellation as soon as reasonably possible.

10.5. Where a change materially affects the recipient’s confirmed award, the Foundation will communicate the revised arrangements and any applicable options. Any replacement benefit, alternative participation arrangement or reimbursement will be determined in accordance with the written award confirmation, applicable agreements and applicable law.

10.6. Neither the existence of a Dream Seat nor an award confirmation guarantees that the programme will proceed in its original form or that all advertised experiences will be available.

10.7. Nothing in this clause excludes any non-excludable statutory rights or remedies.

11. Photography, video, media and promotional permissions

11.1. The Foundation may communicate with applicants about their application, the selection process and the programme.

11.2. As a condition of accepting a Dream Seat, recipients agree that the Foundation, Air New Zealand, their respective associated partners and authorised representatives may photograph, film, record, interview or otherwise capture the recipient’s participation in the programme, subject to applicable law.

11.3. To the extent permitted by law, recipients grant the Foundation, Air New Zealand and their respective associated partners a worldwide, royalty-free, non-exclusive licence to use, reproduce, publish, adapt, edit, communicate, display and distribute the recipient’s name, image, likeness, voice, approved biography, interview material and recorded participation for purposes connected with the Dream Seats, the Far Out Road Trip, related media coverage, communications, reporting, publicity and promotion.

11.4. Permitted uses may include:

a. media releases and press announcements;

b. websites, social media channels and digital platforms;

c. marketing, promotional and communications materials;

d. publications, presentations and reports;

e. event recaps, photography, video and documentary-style content; and

f. communications about the Foundation, Air New Zealand, the Dream Seats and associated programme partners.

11.5. These permissions apply to use by the organisations and partners identified above, including through their authorised agencies, media providers and communications suppliers, for the purposes described in this clause.

11.6. Unless otherwise agreed in writing, no additional fee, royalty or other payment is payable for these uses.

11.7. Promotional content may be edited, formatted, reproduced or adapted for different media and platforms, provided it is not used in a manner that is unlawful or misleading.

11.8. Recipients who submit written statements, biographies or other materials for use in connection with the application, Dream Seats or Far Out Road Trip confirm that they have the rights and permissions necessary to submit those materials and grant the licence set out in clause 11.9.

11.9. Where a recipient provides written or other non-visual material for use in connection with the Far Out Road Trip or Dream Seats, the recipient grants the Foundation and its authorised Far Out programme partners a worldwide, royalty-free, non-exclusive licence to use, reproduce, publish, adapt and distribute that material for those purposes. The recipient confirms they have the right to grant this licence. The licence does not transfer ownership of the material, and all use remains subject to applicable law and any rights that cannot lawfully be excluded.

12. Privacy

12.1. Collection of information. The Foundation may collect personal information provided by applicants or recipients through the application form, related communications, acceptance documentation and programme administration. This may include names, contact details, age and residency information, professional background, application responses, travel details, emergency contacts and relevant medical, dietary or accessibility information.

12.2. Purposes of collection and use. The Foundation may use personal information to assess and verify applications, select recipients, administer awards, communicate with applicants and recipients, plan and deliver the Far Out Road Trip, coordinate travel and activities, address dietary and accessibility needs, manage safety and emergencies, obtain necessary consents and meet legal or operational requirements. Information will not be used for an unrelated purpose unless permitted by law or the individual has provided any consent required by law.

12.3. Disclosure and sharing. The Foundation may disclose relevant personal information to Air New Zealand, members of the selection panel, event organisers, travel and accommodation providers, activity operators, insurers, emergency services and other service providers where reasonably necessary for the purposes described in these Terms and Conditions. The Foundation will take reasonable steps to ensure that information shared is limited to what is necessary for the relevant purpose, subject to applicable law.

Information relating to medical, dietary, accessibility or emergency needs will be shared only with persons who reasonably need it for programme planning, participant safety, the provision of relevant services or emergency response, subject to applicable law.

Personal information may also be disclosed where required or authorised by law, including where reasonably necessary to address a serious safety concern or emergency.

12.4. Overseas disclosures. If personal information is disclosed to a recipient or service provider outside New Zealand, the Foundation will take the steps required by the New Zealand Privacy Act 2020, including any applicable requirements relating to overseas disclosures. Applicants may contact the Foundation’s privacy contact for further information about relevant overseas disclosures.

12.5. Storage and security. The Foundation will take reasonable steps to protect personal information against loss, unauthorised access, use, modification or disclosure. However, no method of electronic storage or transmission can be guaranteed to be completely secure.

12.6. Retention. The Foundation will retain personal information only for as long as reasonably necessary for the purposes for which it was collected, or as required or permitted by law. Retention periods may differ depending on the type of information and any applicable legal, safety, financial or record-keeping requirements.

12.7. Access and correction. Applicants and recipients may request access to, or correction of, their personal information held by the Foundation in accordance with the New Zealand Privacy Act 2020. Requests may be sent to the Foundation’s privacy contact at kiaora@farout.nz. The Foundation will respond to requests in accordance with applicable law. Individuals may also contact the Office of the Privacy Commissioner in New Zealand if they have concerns about how their personal information has been handled.

12.8. Providing information. Applicants should provide accurate information reasonably required for the application or programme. Where information is necessary to assess eligibility or safely administer a Dream Seat, failure to provide it may mean the Foundation cannot assess the application or arrange participation. Where information is optional, this should be made clear in the application or registration process.

Kia ora.